Facilities Specialist 1

Company: Stanford Blood Center
Location: Palo Alto
Posted on: April 15, 2025

Job Description:

The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care.The Department of Radiology at the School of Medicine, Stanford University is seeking a Facilities Specialist 1 to perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. This is an individual contributor role.Duties include:

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting; implement preventive maintenance plan; coordinate & integrate utility usage/optimization; coordinate contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics.
• Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
• Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs; and assessing and changing access schedules.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects).
• Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services; provide updates, alerts, notifications to building occupants; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation.EDUCATION & EXPERIENCE (REQUIRED):
  • Associate degree and three years related, demonstrated facilities management experience, or a combination of education and experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
    • Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
    • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans.
    • Working knowledge of applications such as Excel, Word, PowerPoint, Project.
    • Experience working with internal and external vendors and services contracting.
    • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.CERTIFICATIONS & LICENSES:
      • Valid California Non-commercial Driver's License.PHYSICAL REQUIREMENTS:
        • Frequently stand/walk, seated, performs desk-based computer tasks.
        • Occasionally climb, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
        • Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh > 40 pounds.
        • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.WORKING CONDITIONS:
          • Requires 24-hour response availability seven days per week for emergency situations.
          • May be exposed to noise > 80dB TWA.
          • May working at heights 4 - 10 ft.WORK STANDARDS:
            • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
            • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
            • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
            • Subject to and expected to comply with all applicable University policies and procedures.The expected pay range for this position is $34.99 to $42.68 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Keywords: Stanford Blood Center, Davis , Facilities Specialist 1, Other , Palo Alto, California