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Research Administrator (RSCH ADM 3)

Company: University of California - Davis
Location: Davis
Posted on: November 14, 2024

Job Description:

Apply for JobJob ID74001
LocationDavis
Full/Part TimeFull Time
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Job Summary


Job SummaryUnder general direction of Business Unit Manager, assume responsibility as financial analyst, Course Materials Services and Fees analyst, and financial manager within the budget team to provide intramural and extramural financial planning and budgetary analysis and management for assigned faculty, staff, and programs. Provide financial management and data to ensure comprehensive and accurate budget construction. Work with Principal Investigators/Program Directors to understand new proposals, analyze programmatic needs, and make recommendations. Maintain all grants and extramural records and documentation. Identify, research, and resolve problems. Reconcile ledgers, monitor accounts, and prepare for fiscal closing of accounts at year-end. Collect, analyze, and summarize financial information for special reports. Provide financial support for 50+ Agricultural Experiment Station (AES) appointees and other PI's who are eligible to
undertake formula funded research. This includes -70 AES research projects and 140 federal formula funded (FFF) accounts and budgetary allocations totaling -$550,000 in annual support. Response for assigned recharge rate proposals for PI and/or admin based accounts

Apply By Date November 18, 2024 at 11:59pm Minimum Qualifications

Bachelor's degree in a related area and/or equivalent experience/training. Experience with federal and private compliance regulations governing grant budgeting, financial reporting, costsharing standards, cost allocation, cost-share and effort reporting, and policies regarding use of grant funds. Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant proposals, purchasing, payroll, ledger reconciliation, and fiscal close.Financial analysis experience including forecasting and strategic planning to analyze and compile financial data and reports, and to assume responsibility for coordination and completion of complex projects requiring interactions with internal parties in a large organizational structure. Experience using interpersonal and communication skills to effectively interact with a diverse population and to research, secure, and/or provide information to clarify situations, and resolve problems.Knowledge and experience in research administration, including review and submission of proposals for contracts and grants, interpret RFP, use resources, review submission guidelines, and preparation and review of research agreements. Experience with UCD automated financial systems (Cognos, UC-Path, Aggie Enterprise).Organizational skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions. Preferred Qualifications
Bachelor's degree in business, science related field highly preferred; a Master's degree in Business Administration is desirable. Experience with campus rate development, developing rates, updating rates and working on cost variances during the life of an approved rate. In-depth knowledge of cash collection and gift processing functions at the departmental level.Knowledge of cost allocation methods.
Key Responsibilities
40% - Pre-Award 25% - Post Award 20% - Recharge Rates 10% - Special Programs 5% - Other Requirements
Department OverviewThe Plant Sciences Department Business Unit has an annual estimated operating budget for teaching, research and outreach of $40M+, composed of state funds, extramural funds, endowments and sales income. This is a large, complex department with 70 faculty and over 500 staff (representing 332 FTE) stationed on the Davis campus and at several off campus locations throughout the state. Department missions include undergraduate and graduate teaching, research and outreach, including Cooperative Extension, in agricultural plant biology, crop and ecosystems sciences and horticultural sciences. Department faculty are housed in 8 buildings on central campus and at various field stations. Provide service to over 40 green/head houses and numerous other special facilities used in teaching, research, and outreach. In addition to regularly scheduled classes, faculty are responsible for a large number of seminar, internships, and research units each quarter. Approximately 417 undergraduate student FTE are taught annually; there are 6 undergraduate majors with a total enrollment of 355 students as well as 137 graduate students.Under general direction of Business Unit Manager, assume responsibility as financial analyst, Course Materials Services and Fees analyst, and financial manager within the budget team to provide intramural and extramural financial planning and budgetary analysis and management for assigned faculty, staff, and programs. Provide financial management and data to ensure comprehensive and accurate budget construction. Work with Principal Investigators/Program Directors to understand new proposals, analyze programmatic needs, and make recommendations. Maintain all grants and extramural records and documentation. Identify, research, and resolve problems. Reconcile ledgers, monitor accounts, and prepare for fiscal closing of accounts at year-end. Collect, analyze, and summarize financial information for special reports. Provide financial support for 50+ Agricultural Experiment Station (AES) appointees and other PI's who are eligible to undertake formula funded research. This includes -70 AES research projects and 140 federal formula funded (FFF) accounts and budgetary allocations totaling -$550,000 in annual support. Response for assigned recharge rate proposals for PI and/or admin based accounts. POSITION INFORMATION
Salary or Pay Range: $67,700/yr. - $120,500/yr.Salary Frequency: MonthlySalary Grade: Grade 21UC Job Title: RSCH ADM 3Number of Positions: 2 Appointment Type: Staff: CareerPercentage of Time: 100% - FixedShift Hours: Manager will adviseLocation: Davis, CA. Union Representation: 99 - Non-RepresentedBenefits Eligible: YesHybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work) BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy or and our .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
* UC Davis cares about building a community, which is why we provide resources to enhance as well as (ERGs) to support our staff Physical Demands
Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Special Requirements
This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s) Diversity, Equity, Inclusion and BelongingAt UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our , our and for research and education, and our latest efforts to . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit:

For the University of California's Anti-Discrimination Policy, please visit:

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere#CA-JP

Keywords: University of California - Davis, Davis , Research Administrator (RSCH ADM 3), Other , Davis, California

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